Equipment

Requesting Equipment

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There are two types of requests that can be made. Either Campus-Wide of Residence Hall equipment checkout requests.

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Residence Hall Request

• This means all equipment checkout requests for events closed to residents of a specific dorm/group of dorms on-campus.

  • All Res-Hall requests must be made at least TWO WEEKS before the intended date of your event.

  • All Res-Hall requests require a meeting with the Director of Operations either in-person or via Zoom at least ONE WEEK before the intended date of your event.

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Residence Hall Checkout Request Form

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Campus-Wide Request

• This means all equipment checkout requests for events open to all residents on-campus.

  • All Res-Hall requests must be made at least THREE WEEKS before the intended date of your event.

  • All Res-Hall requests require a meeting with the Director of Operations either in-person or via Zoom at least TWO WEEKS before the intended date of your event.

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Campus-Wide Checkout Request Form

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**Please note the following**

• Equipment is on a first-come-first-serve basis. Note that the first person who requests the equipment will receive it.

• If no communication is made with the Director of Operations within 72 hours of receiving a message that your equipment request has been approved, your request is subject to being canceled.

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Picking up the Equipment

• If your request is approved, the Director of Operations will set up a meeting with you to either pick-up the equipment from the Office or drop it off at the respective dorm/building using the RHA golf cart.

• The pick up method will depend on four things

  • Amount of equipment

  • Size of equipment

  • Current check-out schedule

  • Whether the request is for a Campus-wide or Res-Hall event

• During the pick-up process, any further equipment instructions will be discussed.

• Equipment return will be discussed and agreed upon after meeting with the Director of Operations.

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Using Equipment

• Once the equipment leaves RHA's possession, it is your hall's/organization's responsibility.

  • Please ensure you're being careful with equipment and using it properly.

  • If anything becomes damaged or broken in your possession, please contact the Director of Operations ASAP.

  • If you aren't entirely sure how to use the equipment, please contact the Director of Operations and ask any questions!

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Returning Equipment

• If the equipment is returned dirty or damaged, an equipment mishandling notice will be assessed against your Hall/Organization, and a fee may be charged.

  • For dirty or broken equipment, there may be a $25.00 flat fee for all equipment and damages as needed for repairs. This will be determined on a case-by-case basis.

  • If a return appointment is missed without a 24-hour warning to the Director of Operations, an equipment mishandling notice will be assessed against your Hall/Organization.

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Equipment Mishandling Notices

• We understand that everyone is human and mistakes happen. We have decided to change our strike system into an equipment mishandling system in order to reflect that.

  • After 2 or more mishandling notices, a meeting is required with the Director of Operations. This meeting will be to discuss the future of equipment checkouts and what the next steps would be for your organization/hall.

  • Each equipment mishandling notice will go against a specific hall.organization and their sub-unit within it (ex: RAs, Hall Council, Professional Staff).

  • If a significant mishandling notice or mishandling of equipment after meeting with the Director of Operations occurs, your organization/hall's checkout privileges will be subject to be revoked for the remainder of the semester.